How to Maintain a Cleaner Office Between Janitorial Service Visits

A clean office is more than just an aesthetic preference—it’s essential for employee health, productivity, and maintaining a professional atmosphere. While professional janitorial services handle deep cleaning, daily office upkeep is just as crucial to ensure a tidy and hygienic workspace between their visits.

Here’s how to maintain a cleaner office and keep your workspace fresh, organized, and germ-free.

1. Encourage Daily Desk Hygiene

A cluttered, dusty desk not only looks unprofessional but can also be a breeding ground for germs. Encourage employees to take responsibility for their personal workspaces with simple daily habits:

• Wipe down desks, keyboards, and phones with disinfectant wipes.
• Keep food and drinks in designated areas to avoid spills and stains.
• Organize paperwork and remove unnecessary clutter at the end of the day.

Providing each workstation with basic cleaning supplies, such as disinfectant wipes and microfiber cloths, can make these habits easy to follow.

2. Keep High-Traffic Areas Tidy

Break rooms, conference rooms, and shared spaces can quickly become messy if not maintained regularly. To keep them clean:

• Wipe down tables, chairs, and counters after each use.
• Assign a rotating schedule for employees to take turns tidying shared spaces.
• Ensure trash and recycling bins are emptied before they overflow.

Simple maintenance throughout the day prevents buildup and keeps these areas pleasant for everyone.

3. Implement a No-Eating-at-Desks Policy

Food crumbs and spills attract pests and create unpleasant odors. While convenient, eating at desks often leads to messes that go unnoticed. Establishing a policy where employees eat in a designated break area helps contain food waste and makes cleanup easier.

4. Manage Waste and Recycling Efficiently

Trash bins filling up quickly can lead to unpleasant odors and unsanitary conditions. To avoid this:

• Place waste and recycling bins in accessible locations throughout the office.
• Assign a schedule for emptying trash bins, especially in high-use areas.
• Use trash liners to prevent leaks and spills.

Encouraging proper waste disposal habits helps keep the workspace fresh and sanitary.

5. Prioritize Restroom Cleanliness

While deep restroom cleaning is handled by Prestige Building Maintenance of Nevada, LLC, daily upkeep is still necessary. Provide employees with these guidelines to help maintain restroom cleanliness:

• Always flush and ensure toilets are left clean.
• Use paper towels or hand dryers to avoid wet countertops.
• Report any spills, leaks, or restocking needs immediately.

Keeping hand soap and sanitizers available also promotes better hygiene among employees.

6. Disinfect High-Touch Surfaces

Germs spread easily through shared office equipment and frequently touched surfaces. Make it a habit to sanitize the following daily:

• Door handles and light switches
• Shared printers, copiers, and office supplies
• Elevator buttons and handrails

Providing sanitizing wipes in common areas makes it easy for employees to contribute to office cleanliness.

Case Study: How a Financial Firm Improved Office Cleanliness Between Janitorial Visits

Company: XYZ Financial Services

Challenge: Employees frequently reported illness, and client-facing areas lacked cleanliness between professional janitorial visits. The firm needed a solution to maintain a sanitary office environment daily.

Solution: They implemented a "Clean-as-You-Go" policy, providing each department with sanitizing wipes and assigning a team member to monitor breakroom and high-traffic areas.

Results:
✔ 30% fewer sick days reported in the following quarter
✔ Clients praised the office’s cleanliness, improving their professional image
✔ Reduced janitorial service costs by preventing deep-cleaning emergencies

Outcome: By following daily maintenance habits and prioritizing disinfecting high-touch surfaces, XYZ Financial created a healthier, more productive workspace with minimal effort.

7. Encourage Employees to Take Responsibility

Maintaining a clean office requires teamwork. Establish a culture where cleanliness is a shared responsibility:

• Post reminders about cleaning best practices in key areas.
• Set up a reward system for employees who contribute to office upkeep.
• Hold brief check-ins to reinforce the importance of a clean workspace.

With a little effort from everyone, the office will remain presentable and hygienic between cleaning services visits.

Final Thoughts

A well-maintained office fosters a more productive and welcoming environment for employees and visitors alike. While professional office cleaning services handle deep cleaning, daily maintenance ensures the workspace remains fresh and sanitary. By implementing simple habits and encouraging teamwork, businesses can keep their office looking its best at all times. To learn more about your office maintenance needs, contact us today.